How to choose restaurant POS software for QR table ordering

Choosing restaurant POS software is easier when you bring a real service scenario to the demo. A screen full of dishes is only the starting point. An order must reach the correct preparation station, stay attached to the right table and produce a bill your staff can explain. If guests also order by QR code, their orders need to join the same workflow as orders taken by a cashier or server.

Test one table from first order to final bill

Ask the vendor to open a table, take a staff order and then add another order from a guest phone. Check whether the two orders join one bill or create separate records that someone must reconcile. Add a second table with similar items and make sure the kitchen can distinguish them. These steps reveal more than a list of advertised features.

Check the menu and kitchen handoff

• Change an item price and check both the POS and guest menu.
• Mark an item sold out and verify it cannot be ordered.
• Send food and drinks to their preparation stations.
• Follow an order through received, preparing, ready and served.
• Try a void or discount with the staff role that is supposed to authorize it.

In GiveMyMenu, staff POS orders and guest QR orders use the same menu and kitchen order records. The kitchen display follows preparation status; KOT and receipt print views are separate features on eligible plans. If you need direct unattended printing, test that requirement explicitly rather than assuming a browser print view includes a printer queue.

Separate receiving money from recording it

A payment button can mean either charging a customer or logging a payment already received. GiveMyMenu currently records cash and external card-terminal payments against the bill. It does not collect a guest card payment simply because a cashier selects the card-terminal method. In a demo, ask what confirms payment and what happens if a terminal declines while the POS bill remains open.

Give each staff member the access they need

Use individual accounts and check the server, cashier, kitchen and manager roles you expect to use. A kitchen teammate should not need the same account as an owner. Test who can update a menu, void an order, record a payment and close a cash drawer. Ask how you revoke access when someone leaves, and include this in the shift handover process.

Budget for the complete setup

Compare the required plan, number of locations, devices, network and printer setup. Check which features belong to a trial and which remain on the plan afterward. GiveMyMenu requires a working connection for its current ordering workflow; it does not promise offline order synchronization. Keep a practical fallback for service interruptions and rehearse it with the team.