Cafe POS and QR menus in Nepal: handle counter and table orders

A cafe can have two busy services at once: takeaway orders at the counter and guests sitting at tables. A QR menu helps only if those orders reach the same preparation team with the right prices and table references. For a cafe in Nepal, start by making the NPR menu, counter workflow and payment records agree before adding more screens.

Price common drink variations explicitly

Imagine a small Kathmandu cafe with regular lattes, iced lattes and a separately priced milk alternative. GiveMyMenu does not currently provide a built-in priced modifier picklist. Add common priced variations as distinct menu items, with names that a guest and barista can both recognize. Do not put a chargeable extra only in an order note and expect it to increase the bill automatically.

Share one menu, keep each table’s bill separate

Use the POS for staff-entered counter and takeaway orders. Give seated tables their own menu QR codes rather than a shared guest-ordering code at the till. That lets a party add another drink to its own table session without mixing it with the next takeaway customer. The counter POS and guest menu read the same menu items and availability.

Make the morning availability check part of opening

• Check the pastries and food items actually available today.
• Mark sold-out items unavailable in the menu.
• Review prices against any physical menu board.
• Verify the location uses NPR and the guest view shows the expected amounts.
• Place one practice counter order and identify it in the preparation queue.

If a pastry runs out mid-shift, update the menu rather than waiting for the next shift to remember. Connected screens refresh their data, but staff should still test the timing of availability changes on the devices they use. A handwritten board can remain useful; it should support the same current menu rather than become a second ordering database.

Route drinks and food to the right station

Assign appropriate preparation stations, then test a mixed order. The barista needs to see the drinks, and the kitchen needs to see food without guessing which screen takes priority. GiveMyMenu’s kitchen display supports station views. If you want paper tickets as well, check printing access in the plan and test the browser print workflow with your printer.

Close the shift with accurate payment records

Receiving money through an existing wallet or terminal and paying for the cafe’s software plan are different workflows. GiveMyMenu currently records cash and external card-terminal payments; it does not automatically reconcile guest eSewa, Khalti or Fonepay transfers. Keep the payment record accurate instead of choosing an unrelated method merely to mark a bill paid. Check whether the supported workflow fits how your cafe collects money.

Begin with one table and one counter device. Show the next shift how to update availability, find a table bill and ask a manager for help. Keep staff-assisted ordering available for guests who prefer it, and check the continuing plan features when trial access ends.